Creating the historical statement for a client is a key function.  When you initiate a statement for a client, you set up the first period at the same time.

Steps: Getting to the Create Statement and First Period Dialog Box

You have two ways of accessing the Create Statement and First Period dialog box, from which you create a statement:

• Client page: The client basic information section on the client page will indicate that a statement does not yet exist for the client. Click the statement link that appears in the client basic information section.

• Recent or Search flyout: You can also create a statement from the Recent flyout or the Search flyout. If you have the Edit Statement option selected in the Go To field and select a client that does not yet have a statement, you'll be prompted to create a statement.

Steps: Add Statement and First Period

To create a statement for a client:

1. Access the Create Statement and First Period dialog box, as described in the preceding steps.

2. Complete the fields in the Create Statement and First Period dialog box that appears.

   Field Name	Required Field?	Description
   Industry	Yes	Choose the client's industry from the drop-down list. The client's statement will be spread using the chart of accounts for the selected industry. A single client can be assigned one industry only; you can't create different spreadsheets for different industries. Note: After you click OK in this dialog box to create the statement, the only way to change the industry is to delete the statement and start over.
   Industry Template	No	If you wish to apply an industry template when creating a new statement, select the template from the Industry Template drop-down list. This field is initially filled with the name of the template marked as the default for the selected industry.
   Statement Currency	Yes	Select the currency to use for the statement. You will be able to change the currency and convert to a different currency later if necessary.
   Statement Unit	Yes	Choose Actual, Thousands, Millions, Billions, or Trillions from the drop-down list. If you choose Actual, the application will assume that the numbers on the spreadsheet are full dollar amounts; if you choose Thousands, the application will add three zeroes behind the scenes to the numbers that you enter; and so on. A client can be assigned one Statement Unit value only; the application will assume this dollar unit for the client's entire statement.
   Date Order Ascending	Yes	If you keep this check box selected, the periods in the statement will appear in ascending chronological order so that the most current period will always be the right-most period in the spreadsheet. If this check box is deselected, the periods in the statement will appear in the order in which they're added to the statement.
   Fields Specific to the First Period
   Period Date	Yes	Enter the date representing the end of the first period.
   Months	Yes	Enter the number of months in the first period.
   Number of Periods	Yes	Type the number of periods you want the statement to cover. You can now create multiple periods when creating a statement. You can enter any number of periods between 1 and 60; 1 is the default value for this field. Note: If you add another period, it will end on the date entered in the Period Date field plus the number of months entered in the Months field.
   Period Type	Yes	Select the type (historical, budgeted, or currency) for the first period in the statement from the drop-down list. You can change this selection later if necessary. Note: If you entered more than one period, then the value you enter in this field will be used for every period.
   Quality	Yes	Select the first period's quality rating. Note: If you entered more than one period, then the value you enter in this field will be used for every period.
   Preparer	No	Select the preparer for the first period. Your system administrator defined the options in this drop-down list. (If the preparer you need is not on the list, ask your administrator to add it to the list.) Note: If you entered more than one period, then the value you enter in this field will be used for every period.
   Analyst	No	This drop-down list consists of all the users set up in your application's security. Note: If you entered more than one period, then the value you enter in this field will be used for every period.
   Short Description	No	Enter a description to distinguish between the current period and others  with the same date, length, type, currency, and quality.
   Period Status	No	Select the status best describing this period. Note: Do not select Complete if you want to edit data in the statement. Setting the Period Status to Complete makes a statement period read only. Note: If you entered more than one period,then you will enter the information for the Period Status field for each period individually.
   Period Comments	No	Enter any comments about this first period. Note: >If you entered more than one period,then you will enter the information for the Period Comments field for each period individually.

    

3. Click OK.

The historical statement page appears, with the chart of accounts reflecting the industry you selected and the first period ready for input.

You can later modify the settings you selected for the statement (you cannot change the industry, however) and for the first period.